Compliance calendar

Roll forward the budget, open the new year in the ledger, and set the close calendar for the year just ended.

Cut off payables and receivables, reconcile June cash, and schedule the audit fieldwork. Clear suspense and clearing accounts before anything else.

Get the GASB 68 and GASB 75 reports for the measurement date your statements will use, and check that the employer contributions after the measurement date are on hand for the deferred outflow.

Finish capital asset additions, disposals, and depreciation, and tie the long-term debt schedule to lender and trustee statements, so the audit and FTR forms 31-35 and 40 start from the same numbers.

Agencies with Mello-Roos community facilities district bonds or Marks-Roos pooled bonds outstanding report each issue's status to the California Debt and Investment Advisory Commission every year until the bonds mature.

Government Code sections 53359.5 and 6599.1

The State Controller sends the annual Financial Transactions Report alert letter, with the filing instructions and due date, in November.

State Controller, City FTR frequently asked questions

The annual Mitigation Fee Act report on each impact fee account is due within 180 days after fiscal year end and must be reviewed by the governing body at a public meeting.

Government Code section 66006

Most June year-end audits finish by December. Post every audit adjustment to the ledger as a journal entry so the FTR and next year's opening balances match the audited statements.

The FTR is due seven months after fiscal year end, or by the date the State Controller sets if later. No extensions are granted. Special districts and cities file separate reports.

State Controller, City FTR instructions

Every debt issue reported to the California Debt and Investment Advisory Commission since January 2017 needs an annual report for the July-June year, due seven months after the year ends.

Government Code section 8855(k)

Forms W-2 and 1099-NEC for the prior calendar year go to employees, contractors, and the IRS.

IRS, General instructions for certain information returns

Agencies that spent $1,000,000 or more in federal awards file the single audit package within 30 days of the auditor's report or nine months after year end, whichever is earlier.

Uniform Guidance, 2 CFR 200.512

Pay and benefits for the prior calendar year are due to the State Controller. Special districts with no paid employees still file, listing unpaid board members.

State Controller, GCC reporting

Present the proposed budget, the appropriations limit calculation, and updated fee schedules for the year that starts July 1.

Take the June cash and investment balances, record encumbrances you will carry forward, and confirm the physical inventory of capital assets and supplies.

Most agencies adopt next year's budget and set the annual appropriations limit by resolution before July 1.

Government Code section 7910