Governing Body & Executive
12 Clerk, Recorder and Elections
Default function
Costs posted to this department with function 0000 report under the default function.
- What it is
- The office that keeps official records and runs elections: the clerk of the governing body, and for counties the recorder and registrar of voters.
- Accounting standard
- Department is an internal organizational reporting dimension; it supports cost tracking and allocation but is not a required statement element.
- Accounting note
- Use department codes to identify cost centers. Allocate shared costs using documented allocation bases (e.g., payroll, FTE, square footage).
- Reporting note
- Department codes support management reporting and can feed function rollups through DEPT_FUNC_XREF.
- Examples
- Agendas and minutes; recording deeds; election costs.
- Do not use for
- Do not use department to represent funds or functions; use dedicated dimensions.
Local expansion
Optional expansion: append digit(s) to create divisions/programs (e.g., 50=PW Admin, 501=Street Maintenance, 5012=District 2).